ADMISSION COORDINATOR/ASSISTANT TO THE DIRECTOR OF UPPER SCHOOL ADMISSION

Hawken School is committed to doing school differently and better. We seek to create an inclusive and accepting community where adults are empowered to design educational experiences for students that are deep and learner-centered. Hawken School seeks culturally-competent teachers, administrators, and staff members who are committed to equity and social justice, who are comfortable taking risks, and who embrace a growth mindset. We are constantly looking for new ways to inspire student curiosity and agency while remaining dedicated to nurturing compassion and kindness in our students.

THE POSITION
Hawken School is seeking a full-time Assistant on our Gates Mills Campus (Grades 9-12). This is a twelve-month, in-person position and is eligible for Hawken’s comprehensive benefits program. Due to the nature of the admission season and calendar, some times of year will be busier than others and may require evening or weekend work.
Responsibilities include but are not limited to the following essential duties:
  • Serve as an administrative assistant for the Director of Upper School Admission 
  • Serve as the Admission Coordinator, helping families complete the admission process and managing all application files, materials, etc.
  • Oversee office functions, including answering admissions phone calls, scheduling appointments, ordering supplies, preparing mailings, assisting with events and functions, and maintaining common office spaces
  • Work directly with the Director of Upper School Admission on projects and tasks
  • Support the Director of Upper School Admission and other members of the Admission and Enrollment team in a wide range of projects
  • Serve as the main point of contact for families making their way through the admission process
  • Edit and maintain various aspects of the application, including working with third-party providers
  • Serve as the onsite administrator for all ISEE (Independent School Entrance Exam) scheduling and testing (occasional weekend testing required)
  • Maintain the Admission Office/Application Databases (Finalsite Enrollment) and prepare reports as needed; this position works extensively with considerable amounts of data daily
  • Represent Hawken School to prospective families via phone, in-person, and at events
  • Maintain the calendar for all members of the Admission and Enrollment team and work with other constituencies on campus and off to aid in scheduling of meetings and events
  • Work with members of the Admission and Enrollment team across four campuses, attend regular campus-specific and cross-campus staff meetings and events
  • Other duties as required by the Director of Upper School Admission
QUALIFICATIONS
  • Candidate must be detail-oriented, have high-level multi-tasking ability and possess strong organizational and communication skills
  • Proficiency and comfort with Microsoft Excel, Word, Outlook, and Google suite applications is required
  • Previous experience with Finalsite Enrollment software, an educational database system, or other database software is a requirement
  • Candidates should be aware that this is a data-heavy position and successful candidates will feel comfortable working with data, creating data pulls daily, and maintaining data integrity
  • Must be a self-starter and be able to initiate and prioritize work with minimal supervision
  • Must have excellent interpersonal and customer-service skills and be comfortable interacting with students, parents, and faculty
  • A high level of organization and ability to initiate and maintain systems-based approaches is absolutely necessary
  • A commitment to confidentiality and good judgment on sensitive matters is essential
  • An Associate’s or Bachelor’s degree is preferred
HAWKEN CANDIDATE COMPETENCIES
Mission, Culture, and Philosophy Alignment: Successful candidates show they can thrive at Hawken and are highly motivated by the school’s mission.
Fair Play: Diversity, Equity, Inclusion & Justice: Successful candidates indicate a commitment to and have experience with serving students and communities equitably.
Relationship Building and Cultivation: Successful candidates show they can build relationships throughout the Hawken community.
Content Knowledge: Successful candidates demonstrate depth in content area knowledge as well as an ability to inspire students to a high level of excellence and challenge and take a student-centered approach to all aspects of their work.
Humility and Growth Mindset: Successful candidates are eager to learn new approaches and methods and be able to team effectively with others.
Approach to Work: Successful candidates show initiative and agency with a commitment toward feedback and flexible problem-solving.

THE SCHOOL
Founded on the ideal that “the better self shall prevail and each generation introduce its successor to a higher plane of life,” Hawken School is a coeducational independent day school with 1,600 students in toddler through grade 12. Our four campuses are located within 25 minutes of downtown Cleveland, and an urban extension center in the city’s museum district provides a demanding and integrated course of study in a diverse and dynamic environment. To learn more about Hawken School, visit our Web site at www.hawken.edu.
 
HOW TO APPLY: Qualified applicants should send a cover letter, resume and references to Maggie Jackson, Director of Admission, Hawken Upper School, at hawkenemployment@hawken.edu. We respectfully ask that interested candidates refrain from attempting to contact us via telephone.

Hawken School is an equal-opportunity employer dedicated to promoting diversity in the workplace and strongly urges all qualified individuals to apply.
Back
An independent, coeducational, college preparatory day school, toddler through grade 12

Early Childhood, Lower, and Middle Schools, 5000 Clubside Rd, Lyndhurst, OH 44124
Birchwood School of Hawken, 4400 West 140th Street, Cleveland, OH 44135 
Upper School, PO Box 8002 (12465 County Line Rd), Gates Mills, OH 44040
Mastery School of Hawken, 11025 Magnolia Dr, Cleveland, OH 44106
Gries Center, 10823 Magnolia Dr, Cleveland, OH 44106

Directions  |  Log in  |  440-423-4446